Need for relocation is often inevitable, either your business is expanding or simply because your lease is getting over, it is something that is necessary. Relocating your company’s offices can be a risky business if not planned in advance. Therefore you have to think it through in detail, put in writing exactly what needs to be done and make sure not to overlook potential problems. Follow these tips to avoid all the troubles of transition and move your offices in a stress-free way.
Start planning your move in advance
The most important tip is to start making plans at least six months ahead. Always give yourself extra time so that you can go over your plan thoroughly. As soon as you receive the blueprints for your new offices, start thinking about the look of the new interior. Fill the space wisely. That means functionally and practically choose the purpose of each room (future offices) and empty spaces depending on your company’s needs. Arrange furniture and equipment according to the purpose and think about creating a good flow inside. Since the whole relocation is a time-consuming process you can consider doing it bit by bit or rely on storage systems. So, if you have problems with storing excessive furniture and equipment while moving, then consider renting a short-term business storage for your belongings, like this Newcastle one that can help you smoothen the change of location.
Make a positive work atmosphere
Don’t forget about the importance of interior design. After you have made a plan and found the best layout for your new company offices, think about the ways to make them flow with positive energy to influence workers productivity. It is a well-known fact that adding details and decoration, i.e. personalizing the offices, increases the general mood and therefore creates a positive working environment. To put it simply – the better work atmosphere, the more productive employees. Relocating is the best way to do so since you are starting from the beginning and filling the blank space however you want to. Be wise and consult your workers to find out what affects their mood the most.
Inform your team about the relocation
Inform your employees in advance about the move. That way they can start making their own plans, prepare themselves and even finish some major projects before the moving begins. Consult with them, ask for their opinion for their line of work so that you can adjust the space accordingly. If you have a lot on your plate with making plans and thinking about the costs, you can also consider sharing your responsibilities with your employees. Making a team of people you rely on to help you might even be the best option, if you have a lot of thing on your mind, to make the moving process less stressful.
If your company has an IT sector, it is very important to notify them first about the move, since they need to prepare and take care of everything connected to the internet. It would be wise to let them see the new offices and inspect them. That way they can determine if there is anything in a need for an upgrade or a fixture to make it suitable for their line of work.
Opt for a professional mover
On the other hand, hiring a professional mover can be a smart move if you don’t have enough time to think about every little thing in detail. Before doing so, make a list of questions that can help you choose the best moving company for your businesses needs. It may be a bit more expensive but you will be less stressed. They will provide the list of deadlines for relocation completion so that you can organize your business and your employees and concentrate on work.
Think about all the unnecessary paper
When planning a relocation of your company, consider recycling all the unnecessary paper, cardboard or excessive belongings. Anything you don’t need you should get rid of and avoid cluttering the new offices. This will not only make your move smoother with fewer items to move but also make it faster. Think about things you can do to become more eco-friendly and adjust your new space accordingly. You shouldn’t avoid being environmentally cautious while relocating. Instruct a team of employees for this additional job assignment, to help you separate everything you don’t need and recycle.
These steps will help you smoothly relocate your offices and think about interior design projects that will increase the productivity of your company. By following them, you will get the better idea of what needs to be done in order to complete the transition in a stress-free way. Keep in mind that by thinking and planning in advance you will avoid overlooking potential problems, therefore, there will be less tension. Give yourself extra time to think things through and you will have nothing to worry about.